What exactly does a Technical Sales Administrator do?

My role as Technical Sales Administrator is to assist the Managers and Engineers in the Technical Sales department however required. The work I do varies from day to day, often depending on the work load of the department.

Day to day jobs include tasks such as maintaining and updating our Project Management System, financial reporting, keeping accurate records of offshore jack-up rig movements and schedules for Europe and Africa, as well as typical admin tasks such as document control and printing.

I am also producing standard process templates for various documents and procedures the Technical Sales department need to use regularly, such as proposals, sales questionnaires and project plans.

As part of my role I am, on occasion, required to write proposals for the provision of some of our more standard equipment.

Apart from formal qualifications, what other skills or characteristics do you need?

You need to have excellent attention to detail, as much of the day to day tasks depend on accuracy of information. Time keeping is important as reports need to be completed prior to various weekly / monthly meetings. Communication with the rest of the team is also important, so that you can effectively manage what work needs to be done.

Computer skills must be good, especially Microsoft Excel for reporting, Microsoft PowerPoint for presentations and Microsoft Project for planning.

What sort of organization do you work for?

I work for an offshore Oil and Gas Engineering company based in Norwich. With approximately 100 employees, it is a growing, but still close knit environment to work in.

If this wasn’t your first job after your studies, what did you do in between?

During my Mechanical Engineering degree I worked for a year at Shell on placement. The role was Operations Support for the Brent platforms in the North Sea. After I completed my degree I worked for Seajacks in Great Yarmouth as an Operations Engineer. Both jobs involved a lot of overseas travel and working offshore.

Do you travel within the UK or overseas very much?

I do not travel at all in this role, which is a welcome change to my previous roles.

Do you work a regular length day/week or are shifts involved?

The work is 8:30 to 5:30. If there is a tight deadline (e.g submitting a tender) it may be required to work longer hours, but this is uncommon in my role.

What do you enjoy about your job?

I enjoy the varied work that comes with an admin role. Working with Project Engineers and Design Engineers is beneficial, as I get to harness some of their knowledge whilst assisting with work for them.

What advice or extra information do you wish you’d had before starting this career?

The Oil and Gas industry is fast paced, with some strong personalities. You need to be able to stand up for yourself, and make sure you get work done as efficiently as possible.

What position would you like to hold in five years’ time?

I would like to get back into a more technical role, although I do really enjoy admin, so a combination of the two, if possible!